Short answer: Use voice messages when typing is impractical, keep them under a minute, and attach them to the task they’re about so they don’t get lost.
When voice helps
Hands are busy or dirty.
Explaining something complex quickly.
Workers who prefer speaking to typing.
When to avoid
Instructions people need to refer back to.
Long updates.
Frequently asked questions
Are voice messages professional?
Inside the team, yes, if they’re short and attached to the work.
Try it with your team
Agree simple voice message rules with your team. Please Do It is free for 30 days, with no credit card required.