Short answer: Clear instructions describe the result, the deadline and any must-haves in a few short sentences, with a photo or example where words aren’t enough.
Start with the result
Say what “done” looks like before you explain how. “The meeting room is ready for 12 people by 9:00” beats a list of chairs and tables.
Keep it short
Three to five sentences. If it needs more, it’s probably several tasks.
Show, don’t describe
A photo of the right part, the right spot or a finished example removes most questions.
Name the must-haves
Safety requirements.
Client preferences.
Anything that must not happen.
Frequently asked questions
Should instructions be written or spoken?
Both work, but written instructions stay available. Use a voice message if typing is slow, but attach it to the task.
Try it with your team
Rewrite one recurring instruction using this format. Please Do It is free for 30 days, with no credit card required.