Short answer: To manage several sites, organise work by location, give each site a responsible lead, put every request into a task with an owner and deadline, and review open and overdue work across all sites in one place.
The multi-site problem
Each site develops its own way of working, its own group chat and its own spreadsheet. As a manager, you see the full picture only by calling around.
Five habits of well-run multi-site teams
1. One system, every site.
The same way of assigning and closing work everywhere, so you can compare and help.
2. Organise by location.
Use folders or categories per site so each team sees its own work, and you see all of it.
3. A lead per site.
One person who owns the site’s open tasks and the daily handover.
4. Updates in one feed.
Company news, safety notices and changes go to one feed everyone can see, instead of six group chats.
5. Review by exception.
Look at what’s overdue or waiting for approval across sites. Visit or call only where it matters.
What to measure
Overdue tasks per site.
Average time to close a request.
Recurring checks completed on time.
Frequently asked questions
How do I keep sites consistent?
Use the same templates and checklists everywhere, and review them together once a month.
Should each site have its own group chat?
Keep one chat per site for daily talk, but put work into tasks so it can be tracked.
Try it with your team
Start with your two busiest sites. Please Do It is free for 30 days, with no credit card required.