Short answer: Assign each task to one named person, describe the result you need, agree a deadline, and say how you’ll check it’s done. Put it somewhere both of you can see, not in a group chat.
The four questions every task must answer
What result do you need?
Who owns it?
When is it due?
How will you know it’s done?
Match the task to the person
Think about skills, current workload and location. A quick task for someone already on that site beats a perfect match across town.
Assign in writing
A spoken request is easy to forget or misremember. A written task with a deadline is a shared record you can both look at later.
Check understanding
For anything new or complex, ask the owner to confirm what they’ll deliver. It takes ten seconds and saves a redo.
Frequently asked questions
Should I assign tasks to a team or a person?
To a person. Teams can be informed, but one person should own the result.
How many tasks should one person have?
As many as they can finish on time. If tasks keep slipping, the load is too high.
Try it with your team
Assign your next five tasks this way. Please Do It is free for 30 days, with no credit card required.